Executive Assistant Job
Salary EUR
Negotiable
Client / employer
Join a prestigious Family Office in Milan. The Client offers a competitive salary aligned with the candidate's relevant and direct experience. Emphasis will be placed on demonstrated expertise rather than formal qualifications.
Candidates will be expected to travel 4-5 months a year.
Candidates will be expected to travel 4-5 months a year.
Core job competencies
Communication
Detail Attn
Organizational
Teamwork
Job description
GENERAL DUTIES
- Calendar and Travel Management: Coordinate complex calendars, appointments, and travel itineraries for business, personal, and family commitments.
- Stakeholder Liaison: Liaise with internal family office personnel and external stakeholders, including lawyers, the CFO, and other key professionals.
- Information Management: Handle highly sensitive and confidential information with the utmost discretion.
- Project Support: Provide comprehensive administrative support for various projects, such as real estate ventures, hospitality initiatives, and other business interests.
- Personal and Family Assistance: Assist with personal and family-related tasks, ensuring seamless support across all aspects of daily life.
- Task Management: Proactively manage tasks, anticipate needs, and address potential issues without prompting to maintain efficiency.
- Operational Support: Deliver end-to-end assistance across business ventures and private matters, ensuring smooth operations for the family and their enterprises.
- Finance Assistance: Confidently handle basic finance-related tasks, such as expense tracking and simple financial coordination.
EXPERIENCE
- Minimum of 10 years of relevant experience in a comparable role, preferably within a Family Office environment, with substantial exposure to Private Equity and Real Estate.
- Demonstrated expertise in supporting Ultra High Net Worth individuals or Corporate Executives, providing 24/7 responsiveness across business, private, and family matters.
QUALIFICATIONS
- MBA or Bachelor Degree
- Fluency in Italian and English; intermediate French. Basic Portuguese will be a plus.
- Proficient user of Microsoft tools, in particular Excel and Presentation Apps.
- Preferably, eligibility to work in EU.
Job description
GENERAL DUTIES
- Calendar and Travel Management: Coordinate complex calendars, appointments, and travel itineraries for business, personal, and family commitments.
- Stakeholder Liaison: Liaise with internal family office personnel and external stakeholders, including lawyers, the CFO, and other key professionals.
- Information Management: Handle highly sensitive and confidential information with the utmost discretion.
- Project Support: Provide comprehensive administrative support for various projects, such as real estate ventures, hospitality initiatives, and other business interests.
- Personal and Family Assistance: Assist with personal and family-related tasks, ensuring seamless support across all aspects of daily life.
- Task Management: Proactively manage tasks, anticipate needs, and address potential issues without prompting to maintain efficiency.
- Operational Support: Deliver end-to-end assistance across business ventures and private matters, ensuring smooth operations for the family and their enterprises.
- Finance Assistance: Confidently handle basic finance-related tasks, such as expense tracking and simple financial coordination.
EXPERIENCE
- Minimum of 10 years of relevant experience in a comparable role, preferably within a Family Office environment, with substantial exposure to Private Equity and Real Estate.
- Demonstrated expertise in supporting Ultra High Net Worth individuals or Corporate Executives, providing 24/7 responsiveness across business, private, and family matters.
QUALIFICATIONS
- MBA or Bachelor Degree
- Fluency in Italian and English; intermediate French. Basic Portuguese will be a plus.
- Proficient user of Microsoft tools, in particular Excel and Presentation Apps.
- Preferably, eligibility to work in EU.
Benefits
Annual Leave per Country Entitlement
Relocation Assistance
Discretionary Bonus based on KPIs
Accommodation Allowance (Subjective)
Annual Leave per Country Entitlement
Relocation Assistance
Discretionary Bonus based on KPIs
Accommodation Allowance (Subjective)
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